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Grace Periods


When a person's affiliation with UC Berkeley terminates, their CalNet record is marked as expired in the CalNet system. Their information is retained in the system for a certain length of time (a grace period) that is determined by the type of affiliation the person had with UC Berkeley. This is designed to give the person time in which to transition out of various Campus services for which they would otherwise no longer be eligible. For example, during the grace period, an individual would have time to set up a non-UC Berkeley e-mail account and change their CalMail settings to forward mail to the new address; a student would have time to receive retrieve final grades, obtain transcripts, or clear out documents stored on campus-provided file storage systems.

The grace period begins the day a person's affiliation with Campus ends, as determined by CalNet's data sources, HRMS and Student Information Systems At the end of the grace period, the individual's CalNet ID is deactivated.

CalNet application developers who prefer not to offer services to people in the grace period can interrogate the CalNet Directory public attribute berkeleyEduAffiliations to determine whether an individual has been expired. A person in the grace period will have a value of Employee-Status-Expired, Student-Status-Expired and/or Affiliate-Status-Expired.

Below is a list of the categories of affiliation and associated grace periods.

Affiliation

Grace Period

Committee members

30 days

Concurrent Enrollment Students

30 days

Consultants

30 days

Contractors

30 days

Emeriti

90 days

Faculty and Staff

90 days

HHMI Researchers

30 days

LBL/DOE Post Docs

30 days

LBLOP Staff

30 days

Post Docs

90 days

Retirees enrolled with Retirement Center

30 days

Students

274 days

Summer Session Students

120 days

Temp Agency personnel

none

UCOP/Other

30 days

Visiting Scholars

30 days

Visiting Student Researchers

30 days

Volunteers

30 days

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