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January 267, 2012

Chris Hoffman

Deployment projects

UCJEPS: Production version of CollectionSpace in full use for Digitizing Seaweeds project.  Digitizing Seaweeds system will be upgraded to CollectionSpace 2.0 with image-based cataloguing features in February 2012.  Data mapping of specimen data underway for full migration to CollectionSpace, targeted for March 2012, following full integration with CollectionSpace 2.1.

PAHMA: Customized prototypes have been developed up to an including CollectionSpace 1.12.  PAHMA needs several authorities that are in development (Place, Concept, and Citation).  Data mapping and migration has accelerated but still requires a lot of work.  Targeting production launch in May 2012, following full integration with CollectionSpace 2.1 or above.

Botanical Garden: Prototype demonstrated on September 2011 to Paul Licht, Chris Carmichael, Holly Forbes and Barbara Keller.  Next step is to duplicate UCJEPS customized version of CollectionSpace in version 2.0, design screens for botanical propagation, and migrate data.  Target production launch in April or May 2012. 

Essig: Setting up a meeting to start up the functional mapping process, which will be based largely on earlier information gathering.

UCMP: Setting up a meeting to start up the functional mapping process, which will be based largely on earlier information gathering.

MVZ: Drafted first version of fit-gap analysis with Lam Voong and setting up a time to complete document with Carla Cicero, Michelle Koo, and Craig Moritz.  Next steps will be to start work on those gaps and work with Craig on Arctos collaboration opportunities.  In our IT Bank proposal, we said that towards the end of 2011-12, MVZ will make a decision about migration.

Visual resource collections: Prototype with moderate customizations being tested by staff in History of Art and College of Environmental Design.  Next steps are to upgrade prototype to next version of CollectionSpace, develop next round of customizations, and work on data migration.  Launch planned for January 2012.

The following planning documents have been updated (October 4, 2011):

In addition to customizations and data migration, we are working with the CollectionSpace team and campus collections community to develop new areas of functionality in the next few weeks:

  • Place authority, including geospatial and georeferencing information
  • Geospatial services: discussions with BNHM about integration with BerkeleyMapper and Biogeomancer
  • Citation authority
  • Concept authority
  • Digitization workflows
  • Batch processing
  • Reporting
  • and so on...

A recent summary of important requirements for UCB deployments was presented to the CollectionSpace team in August.

Staffing and recruiting

The deployment project team has grown considerably with the following additions: Two new full-time Application Programmer 3 software engineers, two half-time campus AP3s borrowed from other campus departments, one 40% time Business Systems Analyst 3 (rehired retiree).

Another position is being recruited to work on data mapping and migrations.

CollectionSpace 3.0 grant

The Andrew W. Mellon Foundation has informed us that they will be awarding another phase of project funding to the CollectionSpace partners.  This nine month grant will be used by the project partners to develop new software for CollectionSpace and to build the sustainability model and foundation needed to keep the project moving and growing.

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