This wiki space contains archival documentation of Project Bamboo, April 2008 - March 2013.

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This will be our place to plan for the in-person Partners' meeting to be held January 26-28, 2011 in Berkeley, CA.

Please go to the Attendees Availability page to let us know your availability, including for January 25th in case we have a pre-meeting.

Please go to the Meeting Logistics page for information about venue, hotels and such.

Please become familiar with the child pages listed at the end of this page.

Meeting Goals

  • Definition & common understanding of what success looks like for BTP Phase One
  • Accelerating progress
    • in each Area of Work through face-to-face interaction
    • continuously, going forward through Phase One
  • Adjusting work plans
  • Improve the ways we work together – across institutions and areas of work
  • Discuss how Bamboo is and should be engaging with other projects, initiatives, organizations
  • Get to know the partnership team members

Agenda

You can download the Agenda here.

[Note: Work Areas are organizing "Pre Meeting" and "Post Meeting work as needed. We have the entire venue for the entire 3 days so space is not an object. ]

Day 1: January 26
9:00 - Noon Morning work area sessions
  • Session #1 (9:00 - 10:00 AM) Work Spaces and Collections Interoperability
Noon-1 PM Lunch
1 PM Program Begins

1:00-1:30 PM

  • Welcome/goals/state of Bamboo  
    • David Greenbaum, Director, IST-Data Services, UC Berkeley
    • Q & A re: goals and structure of workshop (all)

Notes can go here.

1:30-2:30 PM

  • Current State Focus: Work Area Reports
    • 10/5 format: 10 min present/5 min q&a
    • Brief update from each work area (order of presentation: Work Spaces, Collections Interoperability, Services/Platform/Lifecycle, Corpora Space)
      1. What's working
      2. What we'd like to improve
      3. Describe goals/hopes/problems to solve during this meeting

Notes can go here.

2:30-3:00 PM

  • Work Spaces demos
    • Order of presentation: HUBZero,ECM Alfresco, Oxford VRE
    • Notes can go here.
3:00-3:20 PM Break
3:20-5:30 PM
  • What does Phase 1 success look like?
    • *Please complete the pre-work so we can begin our discussion from a known place by reviewing the information here and in the linked pages. You can also review the materials in a PDF .
    • We will explore this topic at the strategic level focusing on the whole project as well as from the perspective for each Area of Work
    • We will explore what sort of adjustments we should make now that the project has been underway for a few months
    • Over the course of the meeting we will continue to refine our definition via breakouts and reports
    • Details:
      • David provides context and goals for this topic, describes how we will approach it during and after the conference (10 minutes)
      • Forward looking focus: Each work area presents their information, high level, focus on priorities – what, why/benefits, dependencies (esp. with other Work Areas) and risks (*10 minute presentation; 5 minute top of mind Q & A; total 1 hour)
      • Continue with deeper Q & A discussion, work out conflicts (if any) regarding interdependent priorities (50 minutes)
        • Identify areas that need further exploration, discussion and decision-making and tag these for work during the next day’s Work Area session (see below) and for the PEG during February time frame.

Notes can go here.

5:30-7:30 PM Evening Reception, International House
Day 2: January 27
8:00-9:00 AM Continental Breakfast
9:00-5:00 Program
  • 9:00-9:30 AM Day 2 Kick Off
    • Notes can go here.
  • 9:30-12 Noon Work Area sessions and report out (2 hour session, 30 minute report out) Notes can go here.
    • 9:30-11:30 AM Work Area sessions
      • F2F progress on Work Area goals
      • Adjusting Work Area plans to meet BTP Success Factors taking into account Day 1 discussion and Bamboo audiences (which Bamboo audiences to focus on and how)
      • Adjusting Work Area plans to accelerate progress (preparing for afternoon discussion "Adjusting work plans and how we work together")
    • 11:30-Noon Work Area Report Out
      • 5 minute summary per Work Area with focus on unresolved issues that need further discussion/exploration
      • 10 minutes dedicated to discussion
Noon-1 PM LUNCH
  • Notes from OpenSocial breakout meeting here
1 PM Program Begins
  • 1:00-1:30 PM Communications
    • Dave Lester, MITH, Bamboo website redesign
    • Notes can go here.
  • 1:30-2:30 PM Audiences, Pilots and Adoptions
    • Each Work Area reflect on morning session re audiences (15 minutes)
    • Facilitated discussion (45 minutes)
    • Notes can go here.
2:30-2:50 PM Break
  • 2:50-4:20 PM Adjusting work plans & how we work together (See material here.)
    • Top 5 topics for deeper dive (30 minutes)
    • Report out (30 minutes)
    • Discussion (30 minutes)
    • Notes can go here.
  • 4:20-5:30 PM Review and confirm agenda for next day
Day 3: January 28
8:00-8:30 AM Continental Breakfast
8:30-12:30 Program

(1/24/11 Note that to accommodate new travel schedules the Work Area session and the Consortium time frame have been swapped.)

  • 8:30-10:30 AM Work Area sessions (working breakfast)
    • Content determined by Work Area teams
    • Notes can go here.
  • 10:30-11:30 AM Consortium and engagement with other projects/initiatives/organizations
    • David Greenbaum and Jim Muehlenberg
    • Notes can go here.
  • 11:30-12:30 Wrap up
    • Success: Table groups spend 10 minutes to generate a statement that summarizes what phase 1 Bamboo success is for the entire project. Group debrief and agreement on a single statement (unified vision and direction as we leave the conference).
    • Summarize major ideas and outcomes from this meeting
    • Follow-up priorities and commitments
    • Next Partner meeting
    • Workshop "plus / delta"
    • Notes can go here.
Lunch 12:30-1:00

Afternoon work area sessions

  • Corpora Space Work Session (1:00 - 3:00)
  •  Notes can go here.

Post Meeting

Use a longer PEG meeting in February to wrap this up as necessary. We must also acknowledge that in a research program using agile development we will need to make adjustments in the future.


Which Work Area Break Out to Attend?

Many team members work on more than one Work Area. Please attend the Work Area session for the Area that is your primary focus.

Use the pre and post conference small group sessions as appropriate to work with the other groups.

2 Comments

  1. Unknown User (fraistat@umd.edu)

    I'd like to schedule a Corpora meeting on the morning of the first day.

    1. Unknown User (masover@berkeley.edu)

      Note that in the PEG meeting of 19 Nov, just after Neil made this comment, he indicated that he is actually more inclined to hold a Corpora Space meeting on the afternoon of the final day, Friday 28 Jan 2010.