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Comment: Took out Chair's Personal Letter under What candidate sees
Info

Draft, in review.

Document Access by User Role

 

Who's LookingWhat's Possible to See
Candidate

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Reconsideration
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after decision is sent to the Candidate.
Dean Reconsideration Decision, after decision is sent to the Candidate
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted)
Departmental Recommendation
External Letters (Redacted)
Miscellaneous Documents
Preliminary Assessment, after decision sent to candidate
Vice Provost Correspondence, only during review period of a preliminary assessment
Vice Provost Letter-Final Decision, after decision sent to candidate and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to candidate and no Dean's Reconsideration Decision exists

File Preparer

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after Final Decision is sent to the File Preparer
Dean Reconsideration Decision, after decision is sent to the File Preparer
Dean's Correspondence, after decision sent to File Preparer
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence, after decision sent to File Preparer and a Dean's Correspondence does not exist.
Vice Provost Letter-Final Decision, after decision sent to File Preparer and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to File Preparer and no Dean's Reconsideration Decision exists

Faculty Reviewerwhen case access opened:
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
External Letters (Unredacted)
Miscellaneous Documents
Adhoc Committee Memberwhen case access opened:
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Adhoc Committee Chairwhen case access opened:
Code Key of External Reviewers
Copy of Solicitation Letter (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Department Chair

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Campus Ad Hoc Review Committee Report (Redacted), only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Preliminary Assessment
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision, only during review period of a preliminary assessment. Also after Final Decision is sent to the File Preparer
Dean Reconsideration Decision, after decision is sent to the File Preparer
Dean's Correspondence, after decision sent to File Preparer
Dean's Recommendation Letter, only during review period of a preliminary assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence, after decision sent to File Preparer and a Dean's Correspondence does not exist.
Vice Provost Letter-Final Decision, after decision sent to File Preparer and a Dean's Final Decision does not exist. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to File Preparer and no Dean's Reconsideration Decision exists.

Dean's Analyst

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision
Dean Reconsideration Decision
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
Vice Provost Letter-Final Decision, after decision sent to Dean's Analyst. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Dean's Analyst

Dean

BC Correspondence, only during review period of a preliminary assessment
BC Minute, only during review period of a preliminary assessment
Candidate's Response to Confidential Material
Candidate's Response to Departmental Recommendation
Candidate's Response to Reconsideration
Copy of Solicitation Letter (Redacted)
Dean Letter - Final Decision
Dean Reconsideration Decision
Dean's Correspondence
Dean's Recommendation Letter
Dean's Reconsideration Recommendation
Dean's Response to Preliminary Assessment
Departmental Ad Hoc Report (Redacted)
Departmental Ad Hoc Report (Unredacted)
Departmental Recommendation
Departmental Reconsideration Request
Departmental Response to Preliminary Assessment
External Letters (Redacted)
External Letters (Unredacted)
Miscellaneous Documents
Preliminary Assessment
Vice Provost Correspondence
Vice Provost Letter-Final Decision, after decision sent to Dean's Analyst. Also available in reconsiderations.
Vice Provost Response to Reconsideration Request, after decision sent to Dean's Analyst

 

Document Access by Document Type

 

Table Plus
Document Type

...

Who can possibly see?

BC Correspondence

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean, only during the review period of the preliminary assessment
Dean's Analyst, only during the review period of the preliminary assessment
Department Chair, only during the review period of the preliminary assessment
File Preparer, only during the review period of the preliminary assessment
Candidate, only during the review period of the preliminary assessment

BC Minute

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean, only during the review period of the preliminary assessment
Dean's Analyst, only during the review period of the preliminary assessment
Department Chair, only during the review period of the preliminary assessment
File Preparer, only during the review period of the preliminary assessment
Candidate, only during the review period of the preliminary assessment

BC Response to Reconsideration Request

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst

Campus Ad Hoc Review Committee Report (Redacted)

AP Analyst
Department Chair, only during the review period of the preliminary assessment
File Preparer, only during the review period of the preliminary assessment
Candidate, only during the review period of the preliminary assessment

Campus Ad Hoc Review Committee Report (Unredacted)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst

Candidate's Response to Confidential Material

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Faculty Reviewer, when opened
File Preparer
Candidate

Candidate's Response to Departmental Recommendation

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Faculty Reviewer, when opened
File Preparer
Candidate

Candidate's Response to Preliminary Assessment

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Department Chair
File Preparer
Candidate

Candidate's Response to Reconsideration

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair
File Preparer
Candidate

Chair's Personal Letter

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
File Preparer

...

Code Key of External Reviewers

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair
Adhoc Committee Chair, when opened
Adhoc Committee Member, when opened
Faculty Reviewer, when opened
File Preparer

...

Copy of Solicitation Letter (Redacted)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair

...


Adhoc Committee Chair, when opened
Adhoc Committee Member, when opened
Faculty Reviewer, when opened
File Preparer
Candidate

Dean Letter - Final Decision

Chancellor, when case is in reconsideration, or after Final Decision sent to File Preparer Queue and and opened
EVC, when case is in reconsideration, or after Final Decision sent to File Preparer

...

Queue and opened
Vice Provost, when case is in reconsideration or after Final Decision sent to File Preparer Queue

...

AVP Faculty Equity, when case is in reconsideration or after Final Decision sent to File Preparer Queue
AP Analyst, when case is in reconsideration or after Final Decision sent to File Preparer Queue
Dean, when case is in reconsideration or after Final Decision sent to Dean Queue
Dean's Analyst, when case is in reconsideration or after Final Decision sent to Dean Queue
Department Chair, when case is in reconsideration or after Final Decision sent to File Preparer Queue
File Preparer, when case is in reconsideration or after Final Decision sent to File Preparer Queue
Candidate, when case is in reconsideration or after Final Decision sent to Candidate Queue

...

Dean Reconsideration Decision

Chancellor, after decision sent to Dean Queue
EVC, after decision sent to Dean Queue
Vice Provost, after decision sent to Dean Queue
AVP Faculty Equity, after decision sent to Dean Queue
BC Analyst, after decision sent to Dean Queue
BC Member, after decision sent to Dean Queue
AP Analyst, after decision sent to Dean Queue
Dean
Dean's Analyst
Department Chair, after decision sent to File Preparer Queue
File Preparer, after decision sent to File Preparer Queue
Candidate, after decision sent to Candidate Queue

Dean's Correspondence

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair, after Final Decision sent to File Preparer Queue
File Preparer, after Final Decision sent to File Preparer Queue, or if case is closed.

Dean's Recommendation Letter

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair, only during the review period of the preliminary assessment
File Preparer, only during the review period of the preliminary assessment
Candidate, only during the review period of the preliminary assessment

Dean's Reconsideration Recommendation

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst

Dean's Response to Preliminary Assessment

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst

Departmental Ad Hoc Report (Redacted)

AP Analyst
Dean
Dean's Analyst
Department Chair
Faculty Reviewer, when opened (this is also when ad hoc chairs and members may view the document)
File Preparer
Candidate

Departmental Ad Hoc Report (Unredacted)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Faculty Reviewer, when opened (this is also when ad hoc chairs and members may view the document)
File Preparer

Departmental Recommendation

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
File Preparer
Candidate

Departmental Reconsideration Request

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair
File Preparer
Candidate

Departmental Response to Preliminary Assessment

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair
File Preparer

External Letters (Redacted)

AP Analyst
Dean
Dean's Analyst
File Preparer
Candidate

External Letters (Unredacted)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Adhoc Committee Chair, when opened
Adhoc Committee Member, when opened
Faculty Reviewer, when opened
File Preparer

...

Miscellaneous Documents

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Adhoc Committee Chair, when opened
Adhoc Committee Member, when opened
Faculty Reviewer, when opened
File Preparer
Candidate

Preliminary Assessment

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member
CAHRC Chair, when opened
CAHRC Inside, when opened
CAHRC Outside, when opened
AP Analyst
Dean
Dean's Analyst
Department Chair
Faculty Reviewer, when opened
File Preparer
Candidate after Final Decision sent to Candidate Queue.

Preliminary Assessment (Draft)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
AP Analyst

Vice Provost Correspondence

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst
Dean
Dean's Analyst
Department Chair, after Final Decision

...

sent to File Preparer

...

Queue or if the case is closed. A Dean's Correspondence

...

must not exist.
File Preparer, after Final Decision

...

sent to File Preparer

...

Queue or if the case is closed. A Dean's Correspondence

...

must not exist.
Candidate, only during the review period of the preliminary assessment

Vice Provost Correspondence (Draft)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
AP Analyst

Vice Provost Letter-Final Decision

Vice Provost, when case is in reconsideration or after Final Decision sent to Dean Queue
BC Analyst, when case is in reconsideration or after Final Decision sent to Dean Queue
BC Member, when case is in reconsideration or after Final Decision sent to Dean Queue
AP Analyst, when case is in reconsideration or case has reached AP Analyst queue
Dean, when case is in reconsideration or after Final Decision sent to Dean Queue
Dean's Analyst, when case is in reconsideration or after Final Decision sent to Dean Queue
Department Chair, when case is in reconsideration and no Dean's Final Decision exists. After Final Decision sent to File Preparer Queue and no Dean's Final Decision exists.
File Preparer, when case is in reconsideration and no Dean's Final Decision exists. After Final Decision sent to File Preparer Queue and no Dean's Final Decision exists.
Candidate,when case is in reconsideration and no Dean's Final Decision exists. After Final Decision sent to Candidate Queue and no Dean's Final Decision exists

Vice Provost Letter-Final Decision (Draft)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
AP Analyst

Vice Provost Response to Reconsideration Request

Chancellor, after decision sent to Dean Queue
EVC, after decision sent to Dean Queue
Vice Provost, after decision sent to Dean Queue
AVP Faculty Equity, after decision sent to Dean Queue
BC Analyst, after decision sent to Dean Queue
BC Member, after decision sent to Dean Queue
AP Analyst,
Dean, after decision sent to Dean Queue
Dean's Analyst, after decision sent to Dean Queue
Department Chair, after decision sent to File Preparer Queue and no Dean's Final Decision exists.
File Preparer, after decision sent to File Preparer Queue and no Dean's Reconsideration Decision exists.
Candidate, after decision sent to Candidate Queue and no Dean's Reconsideration Decision exists.

Vice Provost Response to Reconsideration Request (Draft)

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
AP Analyst

VP Internal Memo

Chancellor, when opened
EVC, when opened
Vice Provost
AVP Faculty Equity
BC Analyst
BC Member, when case is in the BC Queue
AP Analyst